Dropbox Collection

SearchBlox provides a Dropbox Collection that allows you to index files and folders stored in Dropbox. This feature enables SearchBlox to securely connect to your Dropbox account, crawl the selected folders, and index the documents for search.

Creating a Dropbox Collection

You can create a Dropbox Collection by following these steps:

• Log in to the Admin Console, go to the Collections tab, and click Create or the “+” icon.

• Select Dropbox Collection as the collection type.

• Enter a unique name for the collection. The name must contain 3–36 alphanumeric characters, and only underscores (_) are allowed.

• Enable or disable RAG (Retrieval Augmented Generation) depending on your requirement. Enable it if the collection will be used for AI-powered search or chatbot responses.

• Enable Knowledge Graph if you want SearchBlox to extract entities and relationships from the documents in the collection.

• Choose whether the collection should be Private or Public. Enable Private Collection Access to restrict the collection to authenticated users only.

• Configure Collection Encryption if you want to encrypt document content or specific metadata fields.

• Select the Collection Language based on the language used in the documents. The default language is English.

• Click Create to create the Dropbox Collection.

• After the collection is created, you will be redirected to the Dropbox Settings / Authentication section to configure the connection and access details.

Dropbox Authentication

The Dropbox Authentication section allows you to configure the connection between SearchBlox and your Dropbox account. By providing the required access token and folder path, SearchBlox can securely connect to Dropbox and crawl the files stored in your account for indexing.

Once the authentication details are configured, SearchBlox will access the specified Dropbox folder and retrieve documents for indexing, making them searchable through the SearchBlox platform.

Configuring Dropbox Authentication

To configure Dropbox for your collection, follow these steps:

1. Go to the Dropbox Authentication tab within the collection.

2. Enter the Access Token.
   Provide the Dropbox access token used to authenticate and allow SearchBlox to access your Dropbox account.

3. Enter the Path.
   Specify the Dropbox folder path that you want SearchBlox to crawl (for example, /Documents).
   If this field is left empty, SearchBlox will crawl the root folder by default.

4. Click Save to store the configuration and enable SearchBlox to access and crawl the Dropbox content.

Schedule and Index

Sets the frequency and the start date/time for indexing a collection. Schedule Frequency supported in SearchBlox is as follows:

• Once
• Hourly
• Daily
• Every 48 Hours
• Every 96 Hours
• Weekly
• Monthly

The following operation can be performed in box collections

Manage Documents Tab

• Using Manage Documents tab we can do the following operations:

  1. Filter
  2. View content
  3. View metadata
  4. Refresh
  5. Delete

• To delete a file from your collection, enter the file path and click "Delete".

• To see the status of an indexed file, click "View Metadata".

Dropbox Collection Models

The Models page allows you to configure and override AI models used for embeddings, reranking, and LLM-based features within the collection.

Embedding

• Provider specifies the embedding provider used to generate vector representations of documents.
• Model defines the embedding model used to convert document content into vectors for semantic search.

Reranker

• Provider specifies the reranker provider used for improving search result relevance.
• Model defines the reranker model used to re-score and reorder search results based on relevance.

LLM

• Provider specifies the Large Language Model provider used for AI-powered features.

• Model defines the LLM used for tasks such as document enrichment, summaries, and SmartFAQs.

• These settings override global configurations and apply only to the current collection.