Filesystem Collection

SearchBlox includes a built-in file system crawler to index content from file systems. A file system search collection can be created by following the following steps.

Creating File Collection

You can Create a File Collection with the following steps:

  • After logging in to the Admin Console, select the Collections tab and click on Create a New
    Collection or "+" icon.
  • Choose File System Collection as Collection Type
  • Enter a unique name for the collection (for example, SalesDocs).
  • Choose Private/Public Collection Access and Collection Encryption as per the requirements.
  • Choose the language of the content (if the language is other than English).
  • Click Save to create the collection.

Once the File collection is created you will be taken to the Path tab, to configure the directory paths and the filters for the collection.

File Collection Path Settings

Directory Paths

The directory path is the starting path for the crawler. The crawler recursively indexes content within the folders. In the paths sub-tab, enter at least one directory path for the collection. (For example, c:\salesdocs or /var/web/html/salesdoc) and then save the settings.

Allow/Disallow Paths

Allow and Disallow filters make it possible to manage a collection by excluding unwanted documents.

The path settings are listed in the table:

Directory PathThe directory path is the starting path for the crawler.
Map Directory PathThe directory path that needs to be indexed. It is mapped to the URL entered in the To URL field. These two fields are optional.
To URLThe URL has to be mapped to the directory path.
For example, C:\testfolder can be mapped to URL so that even though SearchBlox indexes the content from the file system when a user clicks on the search result, the web document is served from the web server. The child path is automatically mapped to the URL.
Allow PathsC:\\www\\html\\*
When creating a file system-based collection, specifying an allow filter is optional since the indexer is only going to look into sub-folders, but if any symbolic links are placed, the spider will move to linked directories.
Disallow PathsC:\\www\\html\\noindex\\.*
Allowed FormatsSelect the formats eligible to be part of the collection using the checkboxes.
File formats supported in File Collection are HTML, XML, Word, PowerPoint, Excel, Visio, PDF, Text, RTF, EPUB, AutoCAD, OpenOffice, iWorks, WordPerfect, Images, Audio, Video, PST files, Email and Archive.

File Collection Settings

The Settings sub-tab holds tunable parameters for the file system crawler and the indexer. SearchBlox comes pre-configured with parameters when a new collection is created. The settings that can be configured from SearchBlox are listed as follows.

Remove DuplicatesWhen enabled, prevents indexing of duplicate documents.
StemmingWhen stemming is enabled, inflected words are reduced to root form. For example, "running", "runs", and "ran" are the inflected form of run.
Spelling SuggestionsProvide spelling suggestions for the collection. The default is YES.
Keyword-in-Context DisplayThe keyword-in-context returns search results with the description displayed from content areas where the search term occurs.
HTML Parser SettingThe setting configures the HTML parser to read the description for a document from one of the HTML tags: META, H1, H2, H3, H4, H5, H6.
Maximum Document Age Specifies the maximum allowable age in days of a document in the collection.
Maximum Document Size Specifies the maximum allowable size in kilobytes of a document in the collection.
Logging Provides the indexer activity in detail in <SearchBlox_installation_dir>/webapps/ROOT/logs/index.log
The details that occur in the index.log when logging or debug logging mode are enabled are:
- List of files that are crawled.
- Processing done on each file along with timestamp on when the processing starts, whether the indexing process is taking place or URL gets skipped, and whether the file gets indexed.
- All data will be available as separate entries in index.log.
- Timestamp of when the indexing completed, and the time taken for indexing each page.
- Last modified date of the file.
- If the file is skipped or not, and why.
Enable Content APIProvides the ability to crawl the content with special characters included.

Indexing File Share Using File collection

  • To index content from file share using file collection, provide the share path (UNC path) to the folder that contains the files to be indexed.
  • If the file share is available on another server within the same network and requires permission, run SearchBlox server service with Admin access, and enter the credentials as listed in the following screenshot.
  • Running as admin account or account with access to files only will help successfully index files from the share.

Schedule and Index

Sets the frequency and the start date/time for indexing a collection, from the root URLs. Schedule Frequency supported in SearchBlox is as follows:

  • Once
  • Hourly
  • Daily
  • Every 48 Hours
  • Every 96 Hours
  • Weekly
  • Monthly

The following operation can be performed in file collection:

ScheduleFor each collection, indexing can be scheduled based on the above options.


Best Practices

  • Please give directory path or valid UNC path in File collection path settings
  • When mapping directory to URL please give the Directory path in map directory path as well.
  • If you have multiple collections, always schedule the activity to prevent more than 2-3 collections indexing or refreshing at the same time.

Manage Documents Tab

  • Using Manage Documents tab we can do the following operations:

    1. Add/Update
    2. Filter
    3. View content
    4. View metadata
    5. Refresh
    6. Delete
  • To add a document click on "+" icon as shown in the screenshot.

  • Enter the document/URL, Click on add/update.
  • Once the document is updated you will be able to see the document URL on the screen and we be able to perform the above mentioned Operations.
  • To delete a file from your collection, enter the file path and click "Delete".
  • To see the status of an indexed file, click "View Metadata".

Data Fields Tab

Using Data Fields tab we can create custom fields for search and we can see the Default Data Fields with non-encrypted collection. SearchBlox supports 4 types of Data Fields as listed below:


  • Once the Data fields are configured, collection must be cleared and re-indexed to take effect.

To know more about Data Fields please refer to Data Fields Tab